{"id":2206,"date":"2020-10-28T12:39:21","date_gmt":"2020-10-28T12:39:21","guid":{"rendered":"https:\/\/godreamcast.com\/blog\/?p=336"},"modified":"2023-07-31T16:51:05","modified_gmt":"2023-07-31T11:21:05","slug":"dos-and-donts-of-virtual-event-success","status":"publish","type":"post","link":"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/","title":{"rendered":"The Dos and Don&#8217;ts for Hosting Successful Virtual Events"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\n<p>With the impact of COVID-19 restrictions have been imposed on travelling and mass gatherings. A sudden surge in demand for virtual hybrid events has been witnessed recently. Organisations around the world are working on their financial plans to incorporate virtual hybrid events on their agenda. Today, virtual has become the new normal to keep the business going even in the time of the global pandemic. It has prevented many businesses from dipping down during uncertain times like today. Organising day to day recurring meetings and conferences has become an integral part of organisations today. Apart from it, hiring and onboarding processes around the globe are taking place virtually. <\/p>\n\n\n\n<p>A sudden spike in the percentage of virtual events has resulted in an increase in the demand for virtual event platforms. Today, the internet is piled up with numerous virtual events platforms that offer the best-in-class engaging and interactive features. A <a href=\"https:\/\/godreamcast.com\/virtual-event-platform-uae\">virtual event platform<\/a> enables you to host any physical event like a meeting, conference, trade show in a virtual space.\u00a0<\/p>\n\n\n\n<p>Event planners, organisers, and marketers are figuring out the ways to deliver a successful event with seamless event experiences. While organising virtual events for businesses, you need to keep an eye on the minute details and essential elements. The slightest mistake on your part results in the pitfall of the event without giving any chance to rectify it. With adequate planning, strategy, and seamless execution, you must avoid doing certain things to ensure a successful virtual event. In this article, we have shared the virtual event do\u2019s and don\u2019ts to deliver an outstanding event and achieve the set goals.<\/p>\n\n\n\n<p><strong><em>Here is a quick synopsis of Do\u2019s and Don&#8217;ts of planning virtual events, let&#8217;s get started!<\/em><\/strong><\/p>\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#Dos_of_Organising_and_Delivering_Successful_Virtual_Events\" >Do\u2019s of Organising and Delivering Successful Virtual Events<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#1_Boost_Interactions_One_of_the_most_important_Dos_of_virtual_events\" >#1. Boost Interactions: One of the most important Do\u2019s of virtual events<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#2_Reduce_the_complexity_for_participants_%E2%80%93_A_must_Do_for_a_seamless_experience\" >#2. Reduce the complexity for participants &#8211; A must Do for a seamless experience<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#3_Keep_the_content_engaging_%E2%80%93_Undoubtedly_a_must-do_for_a_successful_event\" >#3. Keep the content engaging &#8211; Undoubtedly, a must-do for a successful event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#4_Follow_up_and_take_feedbacks_%E2%80%93_Add_it_to_the_to-do_list_of_virtual_events\" >#4. Follow up and take feedbacks &#8211; Add it to the to-do list of virtual events<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#Donts_of_Hosting_a_Successful_Virtual_Event\" >Don\u2019ts of Hosting a Successful Virtual Event<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#1_Dont_let_your_virtual_event_just_be_a_one-time_event\" >#1. Don\u2019t let your virtual event just be a one-time event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#2_Dont_pick_the_wrong_virtual_event_platform_service_provider\" >#2. Don&#8217;t pick the wrong virtual event platform service provider<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#3_Dont_neglect_your_exhibitors_sponsors\" >#3. Don\u2019t neglect your exhibitors &amp; sponsors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#4_Dont_forget_to_leverage_social_media_channels\" >#4. Don\u2019t forget to leverage social media channels<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#5_Dont_forget_to_curate_compelling_stories\" >#5. Don\u2019t forget to curate compelling stories<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#6_Dont_avoid_a_test_run\" >#6. Don\u2019t avoid a test run<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/dos-and-donts-of-virtual-event-success\/#Final_Word\" >Final Word<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"dos-of-organising-and-delivering-successful-virtual-events\"><span class=\"ez-toc-section\" id=\"Dos_of_Organising_and_Delivering_Successful_Virtual_Events\"><\/span>Do\u2019s of Organising and Delivering Successful Virtual Events<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n<p>We have listed a few things you need to keep in mind while planning a virtual event to ensure success. To adhere the virtual attendees with seamless experiences you need to do certain things while planning your future virtual events.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"1-boost-interactions-one-of-the-most-important-dos-of-virtual-events\"><span class=\"ez-toc-section\" id=\"1_Boost_Interactions_One_of_the_most_important_Dos_of_virtual_events\"><\/span>#1. Boost Interactions: One of the most important Do\u2019s of virtual events<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Enabling participants and moderators to connect and network in real-time is quite significant. Try to amplify interactions between the attendees and the brand by leveraging live chat functionality offered by the platform. Gone are those days when people do not get involved with the brand. Today, audiences love to have one-on-one conversations with brands or associations. Allow your virtual attendees to have one-on-one interactions with speakers, hosts, booth representatives, and other attendees via <a href=\"https:\/\/youtu.be\/GDx86Nb1wXU\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"live chat functionality (opens in a new tab)\">live chat functionality<\/a>. Organise Q&amp;A sessions, live polls, surveys, etc amid long sessions to gain the attendees&#8217; insight and keep them engaged.&nbsp;<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"2-reduce-the-complexity-for-participants-a-must-do-for-a-seamless-experience\"><span class=\"ez-toc-section\" id=\"2_Reduce_the_complexity_for_participants_%E2%80%93_A_must_Do_for_a_seamless_experience\"><\/span>#2. Reduce the complexity for participants &#8211; A must Do for a seamless experience<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Reducing the complexity of your virtual event is a must to deliver a smooth and seamless virtual experience to attendees. There are chances that every attendee is not tech-savvy. Not every attendee is well versed with technology resulting in a reduction in <a href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/virtual-events-engagement-tools-and-features\/\">attendee attendance and engagement<\/a> if the process is complex. Remove the unnecessary steps involved in accessing a virtual event for smooth and hassle-free delivery. Moreover, you can even opt to share a guide about how to access a virtual event with them over email. <\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"3-keep-the-content-engaging-undoubtedly-a-mustdo-for-a-successful-event\"><span class=\"ez-toc-section\" id=\"3_Keep_the_content_engaging_%E2%80%93_Undoubtedly_a_must-do_for_a_successful_event\"><\/span>#3. Keep the content engaging &#8211; Undoubtedly, a must-do for a successful event<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Engaging, innovative, meaningful, and informative content is the key. To <a href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/checklist-for-delivering-successful-virtual-events\/\">drive a successful virtual event<\/a> your content must be engaging and hold value to attendees. You can opt to introduce live surveys and polls in amid sessions to gain audience insight and mold the content accordingly. An experienced and knowledgeable speaker can do so. You can even opt to organise breakout sessions, keynote speaker sessions, chat rooms, and so on for attendees.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"4-follow-up-and-take-feedbacks-add-it-to-the-todo-list-of-virtual-events\"><span class=\"ez-toc-section\" id=\"4_Follow_up_and_take_feedbacks_%E2%80%93_Add_it_to_the_to-do_list_of_virtual_events\"><\/span>#4. Follow up and take feedbacks &#8211; Add it to the to-do list of virtual events<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Acquiring feedback from the event attendees helps in measuring the effectiveness and the success of the event. Exert extra focus into the same. It helps in determining which part of the event attendees enjoyed the most and which needs improvement. It helps you understand what problems are faced by attendees during the event, thus enabling you to improve the performance next time.<\/p>\n\n\n<h2 class=\"wp-block-heading\" id=\"donts-of-hosting-a-successful-virtual-event\"><span class=\"ez-toc-section\" id=\"Donts_of_Hosting_a_Successful_Virtual_Event\"><\/span>Don\u2019ts of Hosting a Successful Virtual Event<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n<p>We have enumerated some Don\u2019ts of virtual events for your business to achieve the desired set goals.&nbsp;<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"1-dont-let-your-virtual-event-just-be-a-onetime-event\"><span class=\"ez-toc-section\" id=\"1_Dont_let_your_virtual_event_just_be_a_one-time_event\"><\/span>#1. Don\u2019t let your virtual event just be a one-time event<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Make the most out of your virtual event and benefit from the same. Do not just make your virtual event a one-time show for attendees. Repackage your virtual content that could be utilised in various channels. Regenerate your session content, recreate or recap blog posts, find out article topics from key areas of the event, and so on. The content generated from event takeaways can be utilised in marketing strategies. The content remains evergreen with virtual occasions thus enabling you to distribute it on your online channels. It helps in making the event memorable.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"2-dont-pick-the-wrong-virtual-event-platform-service-provider\"><span class=\"ez-toc-section\" id=\"2_Dont_pick_the_wrong_virtual_event_platform_service_provider\"><\/span>#2. Don&#8217;t pick the wrong virtual event platform service provider<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Selecting the right virtual event technology is a must for seamless execution and a successful virtual event. Partnering with the wrong virtual event service provider is the worst you can do resulting in making your event fall in a nutshell. A variety of virtual event platforms are available today that offer engaging virtual event services. In short, selecting the right platform entirely depends upon your business needs. <\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"3-dont-neglect-your-exhibitors-amp-sponsors\"><span class=\"ez-toc-section\" id=\"3_Dont_neglect_your_exhibitors_sponsors\"><\/span>#3. Don\u2019t neglect your exhibitors &amp; sponsors<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Do not neglect your sponsors and exhibitors as they are even your audience. Involve your sponsors and exhibitors with marketing and sponsorship activities. It helps the brand to build a relationship with them and attract more sponsors and exhibitors. Offer them with all the required information in your proposals. Apart from it, offer them enticing deals that offer value to them.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"4-dont-forget-to-leverage-social-media-channels\"><span class=\"ez-toc-section\" id=\"4_Dont_forget_to_leverage_social_media_channels\"><\/span>#4. Don\u2019t forget to leverage social media channels<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Today, social media plays a great role in the digital era. A majority of the population is available on social channels like Facebook, Instagram, Twitter, LinkedIn, etc. It helps in creating a buzz for your upcoming virtual event, thus reaching a diverse set of audiences. The posts shared on social channels helps in boosting brand awareness and dragging a maximum number of attendees to access the event. It even helps in making your event stay in the mind of the attendees once it gets over by sharing the key highlights of the events.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"5-dont-forget-to-curate-compelling-stories\"><span class=\"ez-toc-section\" id=\"5_Dont_forget_to_curate_compelling_stories\"><\/span>#5. Don\u2019t forget to curate compelling stories<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Curate compelling stories for event marketing. It is counted as one of the effective event marketing tools as humans recall the stories in the long run. Creating blogs, videos, case studies, etc, and sharing them online on social channels is an effective way of marketing your event.<\/p>\n\n\n<h3 class=\"wp-block-heading\" id=\"6-dont-avoid-a-test-run\"><span class=\"ez-toc-section\" id=\"6_Dont_avoid_a_test_run\"><\/span>#6. Don\u2019t avoid a test run<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n<p>Do not forget to test-run an event before the actual date of a virtual event. It helps in figuring out any technical issues or hiccups and come up with an alternative solution beforehand. It helps you to track any technological or functional issues beforehand and figure out the solution. However, enabling you to run a smooth virtual event without any hassle.<\/p>\n\n\n<h2 class=\"wp-block-heading\" id=\"final-word\"><span class=\"ez-toc-section\" id=\"Final_Word\"><\/span>Final Word<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n<p>Whether you have started hosting virtual events due to unforeseen circumstances or organising it for a long, keeping a few things in mind is a must to ensure a successful virtual event. We hope the above-mentioned Do&#8217;s &amp; Don&#8217;ts of Virtual Event helps you deliver a seamless event and improve your <a href=\"https:\/\/godreamcast.com\/blog\/solution\/virtual-event\/virtual-event-planning-checklist\/\">virtual event planning and strategy<\/a>.<\/p>\n\n\n<div class=\"blogCtaDesign\">\r\n                        \r\n                        <div class=\"leftPanel\">\r\n                            <div class=\"article-heading\">\r\n                                In-Person, Hybrid, Virtual\r\n                            <\/div>\r\n                            <p>\r\n                                Create an <strong> Extraordinary Event Experience <\/strong> <br> Across All Event Formats\r\n                            <\/p>\r\n                            <div class=\"bookdemoMain\">\r\n                                <a href=\"https:\/\/godreamcast.com\/demo?utm_source=google&utm_medium=blog&utm_campaign=shortcode_dc_global\" class=\"bookdemoButton\">Free Demo<\/a>\r\n                                <a href=\"https:\/\/godreamcast.com\/blog\/\" class=\"bookdemoButton\"> More Articles<\/a>\r\n                            <\/div>\r\n                        <\/div>\r\n                        <div class=\"RightPanel\">\r\n                            <img decoding=\"async\" src=\"https:\/\/godreamcast.com\/blog\/wp-content\/themes\/Dreamcastblog\/images\/In-Person_Global.png\"  alt=\"In-Person\" class=\"img-fluid\">\r\n                        <\/div>\r\n                    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>With the impact of COVID-19 restrictions have been imposed on travelling and mass gatherings. A sudden surge in demand for virtual hybrid events has been witnessed recently. Organisations around the world are working on their financial plans to incorporate virtual hybrid events on their agenda. Today, virtual has become the new normal to keep the<\/p>\n","protected":false},"author":20,"featured_media":9410,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":{"0":"post-2206","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-virtual-event"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Dos and Don&#039;ts for Hosting Successful Virtual Events<\/title>\n<meta name=\"description\" content=\"While organising virtual event, keep an eye on the minute details &amp; important elements. 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