The Liwa Festival 2024-2025 was a massive event that brought together over 750,000 attendees at Liwa Village. Dreamcast was honoured to play a pivotal role in delivering a fully integrated digital solution that streamlined operations, enhanced security, and optimized resource utilization. By combining cutting-edge technology with our expertise in event management, we ensured a flawless experience for organizers, vendors, and attendees alike.
The Scope of Work
Managing an event of this scale presented several challenges:
- Coordinating accommodations for thousands of attendees.
- Ensuring secure access to restricted areas such as VIP zones and food courts.
- Digitizing per diems to simplify meal and service allocations.
- Managing over 250 vendors across 50 categories with seamless communication and coordination.
- Providing real-time reporting to track key metrics during the event.
What Liwa Festival Achieved with Dreamcast Event Tech Solution
Dreamcast developed a comprehensive, fully integrated digital accreditation solution for Liwa Village. This system combined accreditation, per diems, access management, and real-time reporting into a single, user-friendly platform.
- Accommodation Management
We managed real-time availability, check-ins, and check-outs for over 4,000 staff, vendors, and suppliers. This ensured smooth and efficient accommodation processes throughout the event. - Digitized Per Diems
Using unique QR codes, Dreamcast digitized allowances for food, accommodation, and laundry services. Attendees could seamlessly access their credits across designated points, eliminating manual processes and enhancing convenience. - Access Control & Accreditation
We leveraged RFID and QR code technology to manage secure access to VIP zones, accommodation areas, and food courts. This ensured that only authorized personnel could enter restricted areas, enhancing both security and operational efficiency. - Vendor & Supplier Coordination
Our white-labeled vendor portal streamlined the management of over 250 suppliers. Vendors could easily register team members, allocate resources, and manage payments online, reducing delays and ensuring smooth coordination. - Real-Time Reporting
From the Build Phase to the Derig Phase and Live Phase, Dreamcast provided real-time reporting on critical metrics such as attendance, service utilization, and restricted area movement. This allowed organizers to make data-driven decisions and respond quickly to on-ground challenges.
Summing Up
Dreamcast’s fully integrated technology solutions were pivotal to the success of Liwa Festival 2024. By seamlessly managing vendor coordination, accreditation, access control, and real-time reporting, Dreamcast streamlined operations for organizers, vendors, and attendees alike. With advanced systems enabling smooth check-ins, secure access, and real-time updates, Dreamcast delivered an efficient and well-organized experience. This technology-driven approach ensured that Liwa Festival 2024 set a new benchmark for large-scale event management.
