- Glossary
- Access Control
Access Control refers to the system, process, or technology used to regulate and manage the entry and movement of attendees, staff, and vendors within an event space. It ensures security, operation efficiency, and hassle-free experience for attendees and organizers. Access control can run from simple manual checks and balances up to advanced digital solutions involving technologies like RFID, biometrics, or QR codes.
Tickets: Physical or digital tickets (e.g., barcodes, QR codes, RFID-enabled tickets) are the most common form of access credentials.
Wristbands: Wristbands are usually color-coded but could also be RFID-enabled and marked by different colors corresponding to the levels of access - general admission, VIP, staff, etc.
Badges and Passes: Badges and Passes have preprinted information. They are often used at conferences or business events. Sometimes, they are paired with RFID or barcode technology to allow for electronic scanning.
Turnstiles: These are designed as a physical barrier and come with electronic scanning devices. It can automatically validate one person at a time.
Handheld Scanners: Used by staff to manually scan QR codes, barcodes, or RFID tags for validation at entry points.
Self-Check-In Kiosks: Attendees can scan their own credentials to gain entry, reducing the need for human staff and speeding up the entry process.
RFID Systems: RFID (Radio Frequency Identification) systems use RFID readers in combination with wristbands or badges to let attendees tap or swipe for entry.
Barcode/QR Code Scanning: It is a common system often integrated with smaller events. It is simply where attendees have their code scanned, whether digitally on a phone or printed.
Biometric Systems: For high-security needs at high-profile events, advanced access control may include fingerprint, facial recognition, or iris scanning.
General Admission: Standard access to the main event area.
VIP Zones: Restricted areas for VIPs, often providing exclusive amenities like better seating, meet-and-greets, or private lounges.
Staff/Backstage Access: Areas restricted to event staff, vendors, or performers. These are typically controlled by more stringent access credentials like staff badges.
Multi-Day/Single-Day Access: Systems can differentiate between attendees who have purchased single-day or multi-day passes.
Credential Generation: The event's credentials (in the form of tickets, wristbands, and badges) are generated and distributed to participants. The credentials have an identification code so that each attendee can be traced and collected from the event database.
Attendee Verification: When the attendees come to the entry point of the venue, they will be asked to present a credential for scanning. Depending on the type of technology (QR, barcode, RFID) used, the system verifies the authenticity of the credential and checks it against the database.
Access Control: Based on scanned data, the system can grant or deny entry to an attendee. In case of a multi-zone event, the system may even grant an attendee access to enter certain areas like general admission or VIP sections.
Tracking and Data Collection: Many access control systems track entry and exit locations along with the time attendees entered and exited the venue. All that data is used for security purposes and post-event analyses are involved.
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