We all use mobile apps for almost everything nowadays. There’s no doubt in the fact that everything has an app these days, from social media to banking to online ordering of food. As a result, mobile apps for events and conferences have also become popular among event professionals and targeted audiences. However, managing an event with tons of attendees, exhibitors, speakers, teams and sponsors can be a bit challenging sometimes as an event organizer. Therefore, leverage the benefits of mobile apps for events and conferences and deliver the best experiences to attendees.
In this blog, we are going to learn about the features of mobile apps for events and conferences, the benefits of having event mobile applications, and some tips on choosing the right custom mobile app for your upcoming event and conferences.
Why Mobile Apps for Events and Conferences Have Become Such a Big Deal?
Undoubtedly, conference mobile applications have something beyond basic apps because they’re getting popular with all the benefits that they offer. Here are the key benefits of mobile apps for events and conferences, and it’s really what makes these a big deal. Let’s explore:
1. Amaze Attendees With Flexible and Attendee-Oriented Experience
One of the biggest benefits of mobile apps for events and conferences is how these apps satisfy your attendee’s needs and cater according to their preferences. Nothing’s more exciting than knowing that mobile apps for events and conferences can be customized based on the interests of attendees. Attendees can easily access the agenda and choose their favorite sessions, topics, and speakers that interest them. This level of personalization is what makes mobile apps for events and conferences popular among event professionals, as it keeps attendees engaged and captivated. Not only this, but features like interactive schedules, session reminders, and personalized agendas help in providing a tailored experience for attendees so that they can get the most out of an event.
2. Effort-Saving Event Setup
If you’re an event planner or anyone new to organizing events, then by the time you know about your to-do list, it’s endless, right? Mobile event apps for events and conferences are best when it comes to streamlining entire event operations. The reason behind these apps becoming big deals these days is because they genuinely allow you to focus on what truly matters, or what’s more important for an event to succeed. Unlike normal apps, these apps are lifesavers for many event professionals, as they can handle major tasks like event registrations, ticketing, and contactless check-ins all in one place. Therefore, leveraging the benefits of mobile apps for events and conferences can result in saving enough time and reducing errors.
3. Opportunities for 1:1 Meetings And Enhanced Networking
When networking is not done properly, an event will be average. Therefore, networking plays a major role in the success of any event, and mobile apps for events and conferences take networking to a whole new level. These apps have built-in features such as live chat, polling, surveys, AI matchmaking, etc. that allow attendees to connect better, start discussions, share their thoughts, and exchange ideas. All these features of the custom mobile app facilitate 1:1 meetings and that too with “end-to-end encryption.”. This further aids in building valuable connections and reaching a larger audience.
4. Data Collection Made Easy With More Environmentally Friendly Efforts
Event and conference mobile apps save on paper costs for printing materials at conferences, adding another benefit to the list of benefits. Gone are the days of using brochures, flyers, and manual registration or feedback forms. These days, with a mobile event app, event planners can reduce paper waste and make sure that attendees have everything they need. Besides, it also helps in fulfilling environmental duties, as everyone has phones and access to event-related information, making data collection a breeze. You must be thinking how? Event apps for conferences have dedicated survey, feedback, and attendance tracking features that provide exact and comprehensive data.
A custom mobile event app is therefore more important than ever because, according to studies, around 19% of event organizers don’t have the right data and 18% of them lack the tools to measure the event’s success. Thus, with an app, you can hit two birds at the same time, going green while collecting the essential data.
5. Integrated Information
With a conference mobile application, all the event-related information can be shared with attendees in real-time and they have access at their fingertips. Therefore, by leveraging push notifications and email marketing, you can keep attendees informed about everything happening. Whether it’s last-minute changes, use in-app messaging, or if you want to remind about any special session, use email automation or WhatsApp automation.
Core Features of Mobile Apps for Events and Conferences
Here are the top features of mobile apps for events and conferences that you definitely should consider in your custom mobile app.
Event Schedule & Agenda
- Real-time schedule updates
- Personalized agenda creation
- Session reminders and notifications
Attendee Networking
- In-app messaging
- AI matchmaking
- Business card exchange functionality
- Meeting scheduler for networking
Registration & Check-in
- Digital tickets and QR codes
- Contactless easy check-in
Interactive Features
- Live polling during sessions
- AI Chatbot Integration (on demand)
- Q&A session functionality
- Session feedback and ratings
- Live chat during presentations
- Interactive maps for venue navigation
Content Access
- Downloadable materials and slides
- Session recordings (live or on-demand)
- Document sharing
How to Select the Perfect Mobile App for Events and Conferences?
We know finding an app that fits your needs is challenging. It’s not easy to select an app that provides you with the best experience. Here are some tips to consider when choosing a custom mobile app for events. Keep in mind the below tips as you begin the search for an event app solution.
1. Find the Size and Scope of Your Event
When it comes to choosing the mobile app for events and conferences, the very first thing to find out is what size your event is going to be. It’s because you might not require any app for 25–20 people at some workshop. However, if it’s more than 200 people, then you can have a plan to invite attendees to the venue. For this, you need an app to communicate with your attendees. Therefore, make sure your chosen solution is scalable and helps you deliver high performance for thousands of users.
2. Research and Choose the Features That Just Amaze Your Attendees
Next, it’s time for you to do research about the competitor’s app or just do a deep study for your custom mobile app. Write down every basic to the advanced features of the mobile app for events and conferences. Afterward, identify the audience type and pick out the mandatory features from the list. It’s one of the important steps when choosing an event app for conferences and other events. However, no one prefers to have an extraordinary app with a lot of features that don’t deliver even the basic features attendees expect. Therefore, survey the audience type and then features that attendees need or would like to see in an event app for engagement. Use the feedback and make your decision.
3. Analyze the Reviews of Different Apps and Get Feedback from Other Event Professionals.
It’s possible that this is your first time using or creating a custom mobile app for conferences. Know that if it is so, then you don’t need to start everything from scratch. Begin the process by searching for feedback on other similar event apps for conferences, analyzing the review, and connecting with other event organizers. Take their opinions and utilize sites like G2 to see what others have to say about the app.
4. Get Connected with the Event App Solution Provider
After figuring out all the confusion, it’s time for you to connect with the best app-developing solution and discuss the features of mobile apps for events and conferences. Select the best solution and look for its pricing, scalability, user-friendliness, features, customization, support service, and technical assistance. Prepare a list of features and ask questions from the vendor to learn more about the custom event apps. Request the demo to see it in action.
Final Words
In today’s digital age, mobile apps for events and conferences have become essential tools for successful event management. These conference mobile applications not only streamline operations but also enhance attendee engagement through personalized experiences and networking opportunities. From effortless event setup to sustainable practices and comprehensive data collection, custom mobile apps for events offer unmatched benefits for organizers and participants alike.
By carefully considering your event’s needs and following the selection guidelines outlined above, you can choose the perfect event app that delivers outstanding experiences and measurable results. Embrace this technology to transform your next event into an exceptional, connected experience.
Frequently Asked Questions
What are the main benefits of using mobile apps for events and conferences?
Mobile apps provide flexible attendee-oriented experiences, streamlined event setup, enhanced networking opportunities through 1:1 meetings, easy data collection, and integrated real-time information sharing.
How does a conference mobile application improve networking among attendees?
Conference mobile applications offer features like live chat, AI matchmaking, business card exchange, and meeting schedulers, allowing attendees to connect better and build valuable relationships during events.
What key features should I look for in a custom mobile app for events?
Essential features include event scheduling, attendee networking capabilities, contactless check-in, interactive features like live polling and Q&A, and content access for downloadable materials.
How do event apps for conferences help with sustainability?
These apps reduce paper waste by eliminating the need for printed materials like brochures and registration forms, while also making data collection more efficient through digital surveys and feedback forms.
What should I consider when choosing mobile apps for events and conferences?
Consider your event size and scope, research essential features that benefit attendees, analyze app reviews, gather feedback from other event professionals, and thoroughly evaluate potential app solution providers.
