Almost every day has become a day for events, but not every event gets a chance to be successful. The main role behind a successful event is “event technology services.” However, event technology solutions are something that all event professionals need in order to deliver easy, fun, and engaging experiences for attendees.
Honestly, a basic or normal event gets successful easily with top-tier event technology solutions. How can an event become unsuccessful with automated detailing, smooth check-ins via QR code badges, personalized event schedule access, virtual join-ups, real-time interactions, and live data? All the credit is given to the power of modern event technology services. These event technology trends are the game changer in entire event planning, execution, and overall end experience. Many leading event tech companies are there that offer such new innovations in the event industry with modern solutions.
In this blog post, we’ll learn about how these top companies are helping event professionals organize events with cutting-edge technical event solutions.
What are Event Technology Services?
Event technology services refer to a variety of tools and technical event solutions that act as a helping hand for event planners in organizing, managing, and enhancing events. In simple terms, event technology services are a complete, comprehensive suite of all the basic to advanced technical and digital tools needed to provide ultimate support to all types of events. Whether it’s an in-person event, virtual or hybrid event. These event technical solutions include all the important parts of an event, such as an all-in-one event management solution for planning and scheduling, mobile apps for attendees’ convenience, and a ticketing system for easy registration. Besides, it also includes event tech tools for attendee engagement, such as live polling, social media integration, analytics tools, and more.
5 Solid Reasons Why You Should Invest In Event Technology Solutions
Let’s learn about the top reasons why event professionals or someone who’s organizing an event should invest in event technology solutions.
Butter-Smooth and Easy Event Planning
The very first reason to invest in event technology services is the smooth and hassle-free planning of an event. Whether it’s a digital attendee registration system or automated email-based communication, event tech tools reduce the time consumption of planners with less effort needed for organizing things at events. With easy event technology solutions, things get automated and easier. Like real-time collaboration can be done with team members, even integrated tools for planning also assist with tracking of event deadlines. Not only this, management with vendors, logistics, or anything related to events can be easily handled from a single event technology platform.
A Cost-Efficient Event Management
If you want to be cost-effective during event management, then you have another reason to invest in event technology services. It’s because, with event technology solutions, event professionals effortlessly reduce or eliminate paper-based materials. Apart from this, it also minimizes human error and allocates every resource nicely. Moreover, it’s the solution that prevents unnecessary expenses, as the data analytics provided by the solution helps in knowing about the cost-saving opportunities.
Enhanced Yet Simple User Experience
Nowadays, all attendees prefer an enhanced, easy user interface over the stylish and expensive intuitive interface. Therefore, event technology services fit perfectly here and include easy features like customizable templates and real-time updates, which makes it simple to manage every event detail. In fact, integration capabilities with existing business tools also play a crucial role in ensuring the smooth exchange of data and eliminating the need for manual data entry. As a result, it makes the entire process efficient and enjoyable.
Better Attendee Experience
The attendee experience should be amazing and engaging enough to captivate attendees even after the event. To enhance this experience, event technology services help create a smooth flow that includes all phases of event planning, such as event registration, ticketing, engagement, convenience, during-event services, or post-event engagement. With the event app, attendees can easily have access to event schedules, venue maps, and even networking opportunities. Additionally, event technology trends like digital solutions allow attendees to have real-time updates and personalized notifications. It even lets attendees use features like mobile event check-in, digital business card exchange, live polling, and more.
Scalability for All Event Sizes
There will be no such issues when it comes to small-scale gatherings or large-scale conferences. It is because event technology services are best suited for all event types and needs. They can easily scale to meet event requirements with flexible features and pricing models, according to event planners. However, the scalability of such technical event solutions makes sure that you’ll not be paying for features that are not useful or unnecessary.
Top Considerations for Selecting Right All-in-One Event Technology Provider
Whenever you decide to opt for a technical event solution provider, there are a few things that need to be considered in the process. Let’s jump into it:
1. Access to Event Needs and Entire Requirements
The very first step before choosing the event technology companies is that every event planner should have a complete knowledge and understanding of their event type. It’s one of the crucial steps because without knowing event needs and requirements, you can’t meet the end goals. Consider the number of expected attendees at the event, the type of event, the event tech tools needed for the event, and the special touch you’ll be providing to your event. Make sure to take time to list all the must-have things and potential challenges that might cause problems in the event.
2. Look for Different Features and Services
Next, ensure that you research well before finalizing event technologies in the market. Look for various solutions and make sure that they match the event’s requirements. Here are some essential features you should consider while considering an event technology service:
➤ Event registration & Ticketing Solutions
In order to provide attendees with a registration experience, event registration & ticketing solutions should be there. With a proper event system, there are no chances of long waiting lines for attendees for the tickets. Therefore, make sure that the event tech companies you’re choosing must offer streamlined registration and ticketing services.
➤ Attendee Engagement Tools
With easy and simple registration, engagement also becomes an important tool to consider. Live polling, surveys, leaderboards, Q&A sessions, and break-out sessions are some of the features that should be offered by event technology companies.
➤ Data Analytics Capabilities
Data is important for measuring the overall success of an event. Make sure that event technology service providers include in-depth data tracking capabilities. How many attendees enjoyed the sessions? How many registered for the event? Who joined with virtual sessions? How many are left in between sessions? What was the most chosen method of event check-in? How many attendees have received feedback forms? These are some questions that require data analysis, as to know the real feedback of the entire event
➤ Mobile Event App
These days, every event has its own personalized app, be it a small event or even a large event. Therefore, check with event tech companies if they’re providing a customized event app with features for engagement, easy check-in, and post-event networking. A mobile app is for the convenience of attendees; here they can access the event schedule, agendas, and every other information related to the event.
➤ Event Check-In & Badging Services
Just like mobile apps, easy registration, and ticketing, event check-in facilities are something that plays an important role in the success of an event. Attendees need easy walk-in and check-in experiences, and for that, multiple methods need to be implemented at the in-person event. Know if your selected event tech companies offer all types of check-in solutions, such as turnstile systems, self-service kiosks, and mobile app check-ins (QR code scanning). Apart from this, it also confirms the badge printing technologies with the selected options. Consider the types of event badges provided by the solution provider (RFID/NFC/QR badges).
3. Collect Reviews and Recommendations
After picking a few event technology solutions, collect reviews and recommendations from competitors and the market. Real-world insights become essential because they provide invaluable feedback on whether to opt for the solution or not. Try connecting with other event professionals if they’ve experienced the platform; doing so will give a clear vision of event technology solutions. Remember to consider factors like cost-effectiveness, support quality, and long-term viability.
4. Try Demos and Trials
Once you get done with choosing one or two event technology solutions, it’s become necessary to try demos and trials. Leverage the opportunity to test the entire solution, its user interface, technical tools, and overall performance. However, don’t forget to have one-on-one technical discussions with the service providers. This is the chance to ask all the special queries, doubts, and questions. These can be anything related to the event’s support system, customization options, security measures, and implementation of event tech tools. Don’t hesitate to ask about pricing, qualities, services, integration capabilities, or if you have any concerns about scalability or performance.
5. Finalize the Choice and Implement the Plan
At last, it’s time for you to make the decision and plan the event further with the chosen event tech company. Start by planning the event team’s training schedules, data analysis & collection strategies, and set clear timelines for the tasks. Additionally, set event success metrics and maintain clear and open communication with the chosen event tech solution provider throughout the event’s implementation process.
Final Words
Undoubtedly, event technology services are something that has recently become too essential for creating successful events with engaging experiences. Be it streamlined event planning or cost efficiency to enhance attendee experiences. These event technology solutions are best when it comes to offered benefits. Therefore, investing in the right event technology solutions won’t let you down. It’ll help event professionals stay ahead of all the event technology trends.
Frequently Asked Questions
How Does Event Technology Make Event Planning Easier?
Event technology streamlines planning through automated processes like digital registration, scheduling, and team collaboration tools. It provides a centralized platform for managing all event aspects, from vendor coordination to attendee communications, reducing manual work and potential errors.
Can Event Technology Solutions Be Used for Any Event Size?
Yes, event technology solutions are designed to be scalable and can accommodate events of any sizes. The platforms offer flexible features and pricing models that can be adjusted based on specific event requirements and attendee numbers.
What Features Should I Look for When Choosing an Event Technology Provider?
A good event technology provider should offer essential features like registration and ticketing systems, attendee engagement tools, mobile event apps, and comprehensive data analytics capabilities. They should also provide reliable check-in and badging services, along with strong customer support and customization options to match your specific event needs.
